VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
July 19, 2011
EVENDALE MUNICIPAL BUILDING
The regularly scheduled meeting of the Evendale Planning Commission (EPC) was called to order by EPC Chairman (Council Representative) Doug Lohmeier at 6:00 PM on July 19, 2011. Attending were EPC members Natasha Cavanaugh and Chris Patterson. Supporting the EPC were Jack Cameron (Assistant to the Mayor), James Jeffers (Village Engineer), Pam Morin, Ralph Terbrueggen (Architectural Review Board Member), Kathy Farro (Legal advisor to EPC) and Tim Burke (Village Solicitor.) Absent were Planning Commission Members Rob Adams and Susan Van Amerongen.
Internal Business:
The minutes for the April 19, 2011 meeting were reviewed. A motion was made by Ms. Cavanaugh, seconded by Mr. Patterson, to accept the minutes without revision. The motion passed 3-0.
The minutes for the May 4, 2011special meeting were reviewed. A motion was made by Ms. Cavanaugh, seconded by Mr. Patterson, to accept the minutes without revision. The motion passed 3-0
Mr. Cameron presented a quick update on economic development possibilities going on in the Village.
Ms. Cavanaugh moved to open the Public Hearing portion of the meeting. The motion was seconded and passed 3-0.
Public Hearing:
Jack Cameron presented the introduction to the Zoning Code Revision and the Zoning Code Working Group (ZCoWG). The aim of the process will be make the code friendlier, more streamlined for business, while eliminating some areas of contradiction and confusion that have been catalogued over the years. There will be new formatting, tables, definitions that have been proposed by staff and will be reviewed and debated by the Working Group. There is no desire to change the intent of the Code unless absolutely necessary.
A motion was made to close the Public Hearing portion of the meeting made by Ms. Cavanaugh, seconded by Mr. Patterson. The motion passed 3-0.
New Business:
The remainder of the meeting looked at process and participation for ZCoWG. There was agreement that Planning (1), CIC (1), Council (1), ZBA, Staff, Business (2) and Residential (2) representatives would be desirable. Jack Cameron will finish work on finalizing the group.
EPC is the owner of the Zoning Code so all modifications will be brought to EPC for review and passage, then sent on to Village Council with a recommendation.
There was discussion over the process of how EPC would review the proposed changes then act upon those changes. After discussion, it was agreed that ZCoWG would propose changes to the Zoning Code to EPC on a chapter by chapter basis. After tentative approval and comment by EPC, Village Council would review the proposed changes for comment and tentative approval as well. Representatives from Council and Planning would share the resulting feedback from these tentative approvals with ZCoWG at the next regularly scheduled meeting. Modifications or alterations would be then revisited or dissent noted for review at final action.
EPC will have to pass the revisions, as a whole, when the process ends in 6-12 months. Council will then have to pass the revisions as a whole subject to normal Council rules.
Adjournment:
On a motion by Natasha Cavanaugh, seconded by Chris Patterson the meeting was adjourned at 7:30 pm on a 3-0 vote.
The next regular meeting is scheduled for September 20, 2011 at 6:00 PM.
Douglas A. Lohmeier
Chairperson, Evendale Planning Commission
Attest: Chris Patterson
Secretary, Evendale Planning Commission
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